Computing & Networking for Conferences

Welcome to UC Berkeley! We hope to provide you with all the information you'll need to ensure that your conference guests can have Internet connectivity during their stay with us. Please make sure to read over the following information while you plan for your event. Have a great conference!

• In-Room Connections
• Meeting Room Connections
• Wireless Connections
• Computing Center Rental

In-Room Connections

Conference guests have access to Internet connections in their sleeping rooms at no extra cost. Computers connected to the campus network must meet a number of requirements, so please read the following information and instructions carefully.

Here are some things you will need to do for your guests who will bring their own computers before coming to UC Berkeley:

• Please notify Conference Services, at least 3 weeks in advance, if your guests require Internet access from the sleeping rooms. Your Conference Coordinator will ask you to create a login name and password for In-Room Connection registration.
• Every computer has a unique Ethernet card address that must be registered prior to arrival at UC Berkeley. You can either collect this information for your conferees and register their computers or direct your conferees to register themselves using the instructions below.
• Conference guests must bring their own Ethernet cable, (we recommend one at least 25-ft long).
• Wireless internet access is available in most common areas across all units. In Clark Kerr Campus, wireless internet connection is available only in the Great Hall dining room and in the Academic Services Center in Building 1. You will use the same login and password as when you registered your computer.

Computer Registration Process

Computers should be registered before your conference begins. You may register guest's computers or have guests register themselves on our computer registration page. As the Conference Organizer, please take a moment to check the registration site for your conference to make sure the information we have is correct.

• Visit http://rescomp.berkeley.edu/conferences and log in using your conference login and password.
• Review your conference information. If anything is incorrect, email rssp-helpdesk@berkeley.edu.
• Conference Organizers can use this page to register computers for conferees by clicking on "Add Ethernet Adapter Addresses."
• Enter each individual's name, email, phone number (optional) and Ethernet card address (i.e., MAC address, physical address, adapter address, or Ethernet address). For instructions on finding the Ethernet card address, please visit http://www.rescomp.berkeley.edu/infocards/?topic=finding-ethernet.

Meeting Room Connections

Conference groups may arrange for wired Internet access in meeting rooms. Wireless connectivity may also be available in some areas. Please contact your Conference Services Coordinator for more details. Additional fees may apply.

• Internet Access in Meeting Rooms
  Most of the meeting spaces located in the residential unit complexes are wired for networking. Before connecting to the Internet, you must be registered on our network. To register your computer for use we need to know the Ethernet Adapter address of all computers that will be in use. To see what kind of connections are available in meeting rooms, please click here...
  
  
• Arranging Meeting Room Connections
  
  • You must provide your Conference Services coordinator each computer's Ethernet/MAC address requiring Internet access. There is a fee of $10/MAC address associated for this service. For instructions on finding the Ethernet card address, please visit http://www.rescomp.berkeley.edu/infocards/?topic=finding-ethernet.
  • If you wish to have wireless internet access in rooms that do not already have wireless equipment installed, there is a $50 set up fee for this service in addition to the $10/registered Ethernet/MAC address.
  • The same rules apply for computers used in meeting rooms as described here: http://www.housing.berkeley.edu/conference/comp_net_conf_guest.html
  
  
• Support
  Technical support can be arranged for $50/hour (minimum of 1 hour). To minimize need for onsite technical support, please have your IT contact communicate directly with us, at least 3 weeks prior to your conference. We recommend a pre-arranged initial visit to discuss your technology needs prior to your conference to ensure that everything work as flawlessly as possible.

Wireless Connections

Limited wireless connectivity is available in some common areas.

• Wireless hotspots are available in some common lounges, all the dining commons, and in the Computing Centers.
• A login and password is required to access the wireless network.
• Any computing device connecting to the wireless network is also required to comply with the minimum security requirements.

Print & Email Stations

There are print and email stations available for conference guest use in residence hall units. Room locations change every year. Please have your conference guest inquire with the unit front desk for the exact location.

Computing Center Rental

Computing Centers are available for rental and are equipped with Windows XP and Mac OS X workstations. Please contact your Conference Coordinator for availability and for more information on long-term rental rates.

For specific information on Computing Centers at each residential complex, visit the Unit Computing information page.

Setup and Support

• The rental fees include:
  • Technical overview at a pre-conference meeting
  • One hour of technical assistance with initial setup and familiarization of Computing Center equipment
  • Opening and closing of the Computing Center before and after use
• Additional technical support can be provide for $50/hour
• Residential Computing can rearrange the furniture in the Computing Centers. Restrictions do apply. Please contact your Conference Services coordinator for details.
• There is a software installation fee of $50/hour (minimum 1 hour). Three weeks minimum notice is necessary for any software installation.
• Please make sure to provide sufficient licenses for the number of conferees attending.
• Instructors are required to test their software in the Computing Center to ensure it performs as expected. Residential Computing is not responsible for software brought in at the last minute and/or not tested in the Computing Center.

Policies

• Data retrieval of any information left behind on any Computing Center machine or PC rental is not available.
• Access to the Computing Center is limited only to the date(s) and times reserved.
• Conference groups who bring their own computers into the Computing Center are responsible in providing their own IT support including computer setup and installation. We must have the contact information of the IT personnel being brought in.
• Please contact conf-helpdesk@rescomp.berkeley.edu for more information.

Computer Rental

• PC computer rental is available for $75/day (minimum 1 day).

Additional Fee-based Services

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