Summer Session Housing, Apply - Conference Services

1. Both full-time University of California, Berkeley students and visiting students can register and pay for Summer Sessions Residence Halls Housing on our secure Housing Application website by clicking on the link. HOW TO LOG INTO THE APPLICATION

FULL-TIME UNIVERSITY OF CALIFORNIA, BERKELEY STUDENTS (newly admitted and continuing) will be required to use their CalNet ID and passphrase to log in (obtained after completing your Statement of Intent to Register here.
VISITING STUDENTS will first create a user account to provide their personal details.

2. If you are 18 years old, you may accept the housing contract. If you are under 18 years old, the housing contract must be accepted by a parent or legal guardian. The parent or legal guardian will be required to provide their name, address and relationship to the contract holder. The parent or legal guardian will be required to agree to and accept the terms of the contract.

3. The online contract is a LEGAL DOCUMENT. Please be sure that you read and fully understand the “Terms and Conditions of Residence” prior to submitting.

4. Once you submit the online application, within 1-2 business days you will receive an offer by email. You must accept, with payment, by the due date designated for your offer.

5. If you want a single occupancy room, please apply as soon as possible. The number of single rooms is limited. If you request a single occupancy room and no single rooms are available, you will be offered a double occupancy room.

6. PAYMENTS - Full information regarding payments can be found in the “Terms and Conditions of Residence”.

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Summer Sessions 2008
Terms & Conditions of Residence
University of California, Berkeley

If you have questions regarding the Terms and Conditions of Residence, please contact the University Residence Halls Summer Housing Office at (510) 642-5796, Monday through Friday from 8:00 am to 5:00 pm (Pacific Time).

Terms and Conditions of Residence

The Summer Sessions, for the purpose of this Residence Halls Contract, shall be the 2008 Summer Sessions. The contract agreement does not promise or guarantee you an assignment to any particular room in the residence halls or with a specific roommate(s). The University may require you to move to another room or hall within the University's reasonable discretion. Any student residing in a room with special modifications or accessibility for persons with disabilities may be transferred to another room should the need arise for the modified room. In all instances, except emergencies, reasonable notice shall be given.

THE FOLLOWING TERMS AND CONDITIONS SHALL PREVAIL WHEN A RESIDENCE HALL HOUSING AND DINING CONTRACT IS SIGNED FOR ROOM AND BOARD IN A RESIDENCE HALL UNDER THE JURISDICTION OF THE UNIVERSITY OF CALIFORNIA, BERKELEY.

1. PERIOD OF RESIDENCE

Residence Hall contracts signed for the Summer Session shall be in effect for that session only. The 2008 Summer Sessions as defined in the official University Academic Calendar, shall constitute the period of residence as follows:

2008 University Summer Sessions Residence Halls Occupancy Dates

Session	Move-In Date	Move-Out Date
1st 6 Week Session A	Sunday, May 25, 2008	Thursday, July 3, 2008
12 Week Session A&D	Sunday, May 25, 2008	Friday, August 15, 2008
10 Week Session B	Sunday, June 8, 2008	Friday, August 15, 2008
8 Week Session C	Saturday, June 21, 2008	Friday, August 15, 2008
2nd 6 Week Session D	Saturday, July 5, 2008	Friday, August 15, 2008

Move-out time is 5:00 pm on the final date indicated in the schedule above. Please plan your travel arrangements accordingly. The final check out date and time are not negotiable. If you are attending both the first and second 6 Week Sessions (Sessions A and D), you may stay over the nights of July 3 and 4, 2008 for no additional charge and remain in the same room for Session D.

2. PAYMENT

FULL-TIME UNIVERSITY OF CALIFORNIA BERKELEY STUDENTS
If you are a full-time University of California Berkeley student (newly admitted or continuing) you will only be required to submit the $100.00 Advance Payment when accepting the online Summer Sessions Residence Halls contract offer. The Advance Payment is the minimum confirming payment required on a contract. Payable by VISA, MasterCard, Discover credit cards or cashier’s check – NO PERSONAL CHECKS ACCEPTED.

If you would like to mail in a cashier’s check, payable to “UC Regents”, please print a copy of the remittance form given online and mail with the cashier’s check by the due date specified on the remittance form. Please mail to:

Housing Cashier’s Office
Residential and Student Service Programs
University of California
2610 Channing Way
Berkeley, CA 94720-2272

If we do not receive the remittance form and cashier’s check in the mail by the due date specified on the remittance form your tentatively held space will be terminated.

The balance of your housing contract charges will be billed to your Campus Accounts Receivables System (CARS) bill. It is your responsibility to ensure that payments are received on time or you will be subject to late fines and other sanctions. To terminate your contract please follow the “Termination of Residence Halls Contract” policy outlined in Section 5 of these “Terms and Conditions of Residence”.

If you are a full-time UC Berkeley student receiving SUMMER
FINANCIAL AID you will only be required to submit the $100.00
Advance Payment along with your accepted online Summer Sessions Residence Halls contract offer. The balance of the room and board charges will be billed to your Campus Accounts Receivables System (CARS) bill. Financial Aid recipients’ awards will be applied to the CARS bill. If you are unable to make the full $100.00 Advance Payment you may call the Summer Housing Office at (510) 642-5796 to request an exception. You will be required to submit your “Accepted” Summer Financial Aid Offer Letter.

Any additional miscellaneous charges, which include damage charges and key replacement charges, that may accrue on your account during the Summer Session are payable on or before August 15, 2008. These charges will appear on the Campus Accounts Receivable System (CARS) billing statement. It is your responsibility to pay any charges that you incur.

If your account becomes delinquent, it may be referred for collection with the assessment of collections costs, late fees and any additional legal costs incurred in collecting the outstanding balance. Notwithstanding any referral to a collection agency, the University retains the right to serve any resident with a Three-Day Notice to Perform Covenant or Quit. In the event that you do not pay the required room and board fees by the established deadline, your contract may be terminated.

Should your account become delinquent, action will be taken to lapse your status, block registration, withhold the issuance of transcripts and withhold meal service. If meal service is withheld, you will not receive a refund for meals missed due to sanctions.

According to Federal policy, residents withdrawing from the University who are entitled to a housing refund may have a portion of the refund deducted from their refund check if they received any Federal Financial Assistance. The funds deducted from the refund will be returned to the granting agency.

VISITING STUDENTS
If you are a visiting student applying BEFORE your session’s final payment due date (see Payment Schedule below) please include the $100.00 Advance Payment along with your accepted online Summer Sessions Residence Halls contract offer. The Advance Payment is the minimum confirming payment required on a contract before the final payment due date. Payable by VISA, MasterCard, Discover credit cards, or cashier’s check – NO PERSONAL CHECKS ACCEPTED.

If you would like to mail in a cashier’s check, payable to “UC Regents”, please print a copy of the remittance form given online and mail with the cashier’s check by the due date specified on the remittance form. Please mail to:

Housing Cashier’s Office
Residential and Student Service Programs
University of California
2610 Channing Way
Berkeley, CA 94720-2272

If we do not receive the remittance form and cashier’s check in the mail by the due date specified on the remittance form your tentatively held space will be terminated.

The final payment is due by your session’s final payment due date (see Payment Schedule link). This can be done online using a credit card (payable by VISA, MasterCard or Discover). Instructions for making your final payment will be emailed to you upon confirmation of your contract.

If you would like to mail in a cashier’s check, payable to “UC Regents”, please print a copy of the remittance form and mail with the cashier’s check by the final payment due date. Please mail to:

Housing Cashier’s Office
Residential and Student Service Programs
University of California
2610 Channing Way
Berkeley, CA 94720-2272

If we do not receive your final payment by the final payment due date designated for your session, your contract will be terminated without notification and your $100.00 Advance Payment will be applied to your newly imposed $100.00 Termination Fee.

If you arrive to check in and your contract has been terminated because you did not pay the balance on your account, you will only be housed if bed space is still available. If bed space is available you must execute a new contract and make full payment before receiving a key and moving in. The $100.00 Termination Fee imposed on the terminated contract due to the unpaid balance cannot be applied to the new contract.

IF YOU CANNOT MEET THE FINAL PAYMENT DEADLINE, PLEASE CONTACT THE UNIVERSITY RESIDENCE HALLS SUMMER HOUSING OFFICE AT (510) 642-5796 TO ARRANGE AN EXTENSION. To terminate your contract please follow the “Termination of Residence Halls Contract” policy outlined in Section 5 of these “Terms and Conditions of Residence”.

If applying ON or AFTER your session’s final payment due date (see Payment Schedule link) you will be required to include the FULL payment along with your accepted online Summer Sessions Residence Halls contract offer. Payable by VISA, MasterCard, Discover credit cards or cashier’s check – NO PERSONAL CHECKS ACCEPTED.

If you would like to mail in a cashier’s check, payable to “UC Regents”, please print a copy of the remittance form and mail with the cashier’s check (FULL payment) by the due date specified on the remittance form. Please mail to:

Housing Cashier’s Office
Residential and Student Service Programs
University of California
2610 Channing Way
Berkeley, CA 94720-2272

If we do not receive the remittance form and cashier’s check (FULL payment) in the mail by the due date specified on the remittance form your tentatively held space will be terminated.

PAYMENT SCHEDULE

		If you are a Visiting Student and have only paid the $100.00 Advance Payment, your Final Payment is due:
Session A First 6 Weeks May 25 – July 3, 2008 Single Occupancy Double Occupancy Triple Occupancy	TOTAL PRICE $2,460 $1,890 $1,585	Friday, May 9, 2008 $2,360 $1,790 $1,485
Session A&D 12 Weeks May 25 – August 15, 2008 Single Occupancy Double Occupancy Triple Occupancy	TOTAL PRICE $4,190 $3,230 $2,710	Friday, May 9, 2008 $4,090 $3,130 $2,610
Session B 10 Weeks June 8 – August 15, 2008 Single Occupancy Double Occupancy Triple Occupancy	TOTAL PRICE $3,420 $2,635 $2,200	Friday, May 23, 2008 $3,320 $2,535 $2,100
Session C 8 Weeks June 21 – August 15, 2008 Single Occupancy Double Occupancy Triple Occupancy	TOTAL PRICE $2,845 $2,185 $1,835	Friday, June 6, 2008 $2,745 $2,085 $1,735
Session D Second 6 Weeks July 5 – August 15, 2008 Single Occupancy Double Occupancy Triple Occupancy	TOTAL PRICE $2,460 $1,890 $1,585	Friday, June 20, 2008 $2,360 $1,790 $1,485

3. Fees

The residence hall rates include a $20.00 non-refundable Programming Fee. This fee will be used for residence hall activities and programs.

4. Liquidated Damages

Liquidated damages are imposed under certain conditions as set forth elsewhere in these "Terms and Conditions of Residence". The resident agrees that the noted liquidated damages are reasonable and are presumed to be the amount of damage sustained by the University because it is impracticable or extremely difficult to fix the actual damage.

5. Termination of Residence Halls Contract

All requests for termination of a residence halls contract must be submitted in writing, to the University Residence Halls Summer Housing Office, 2601 Warring Street, Berkeley, CA 94720-2288. THE RESIDENT REQUESTING CONTRACT TERMINATION SHALL CONTINUE TO BE LIABLE FOR ROOM AND BOARD FEES UNTIL A REPLACEMENT IS FOUND AND / OR THE REQUEST IS APPROVED BY THE RESIDENCE HALLS SUMMER HOUSING OFFICE IN WRITING.

In the event of contract termination approval, the effective termination date will be the date of the University approval. Once a replacement is found and / or the request for termination is approved, a Contract Termination Fee will be imposed as liquidated damages. A $100.00 Contract Termination Fee will be imposed if the termination approval date is before occupancy and a $200.00 Contract Termination Fee will be imposed for termination approved after occupancy. Occupancy is established when the student signs for and / or takes possession of the room key. The resident agrees that this fee is reasonable and is to cover estimated University damages, in addition to the daily room rate, which are difficult or impracticable to determine. This liquidated damages charge shall be in addition to the prorated room and board fees for which the resident will remain liable until a replacement is found and / or the request for termination is approved. Over-usage of your meal plan points may result in additional charges. A Contract Termination Fee shall not be imposed if a resident has been denied admission to the University. Appropriate documentation must be submitted to the Residence Halls Summer Housing Office in the case of non-admission.

A. Contract Termination - By the Student

Contract Termination of the residence halls contract will be approved for the following reasons:
1. Withdrawal, dismissal or leave of absence from the University for verified academic or medical reasons with appropriate documentation.
2. Marriage after execution of the residence halls contract and upon presentation of the marriage certificate to the University Residence Halls Summer Housing Office.

All other reasons for requesting termination of the residence halls contract will be reviewed on an individual basis and you are responsible for room and board fees until a replacement is found, and / or the request is approved. Requests for termination will not be considered until the termination is requested in writing and you have submitted the appropriate supporting documents.

B. Contract Termination - By the University

The University may terminate the residence halls contract and all attendant rights of occupancy upon 30 days notice to the resident. You may be subject to a Three-Day Notice to Perform Covenant or Quit or a Three-Day Notice to Quit for any reason allowed by law, including the following:
1. If you cease to be a registered Berkeley Summer Sessions student as defined by the University's Office of the Registrar.
2. If you violate the terms of the residence halls contract, these "Terms and Conditions of Residence", provisions of the "Bear Necessities: Guide to Living on Campus", incorporated herein by reference (see guide online at http://housing.berkeley.edu/student/06_Bear_Necessities_Guide.pdf) or are found guilty of misconduct.

C. Contract Termination - No Occupancy

If you do not move in within one week of your contract occupancy date for Summer Session, without previously obtaining approval in writing from the University Residence Halls Summer Housing Office of your intent to move in, you will be liable for payment of room and board fees until a replacement is found, at which time your contract will be terminated and a $100.00 Contract Termination Fee will be imposed.

D. Failure to Move

If you do not vacate the residence halls by 5:00 pm on the designated move-out date, you will be liable for $100.00 per day liquidated damages in addition to a prorated room and board fee until you actually move out. There can be no flexibility on the move-out time because rooms must be prepared for occupancy by students in the following session / semester. Please plan you travel arrangements accordingly.

6. Damages

Each resident is individually responsible for loss or damage to his / her room. All residents of a residence hall or floor, under the University's discretion, shall be jointly and severally liable for loss or damage to common areas where individual responsibility cannot be determined.

You will be given a Room Condition Report at the time of occupancy and you will be asked to compare the actual condition of the room with that on the report, and note discrepancies, if any. Unless the report is returned to the Residence Hall Staff within three days of occupancy, with exceptions properly noted, it will be assumed that the room and its contents are in the condition indicated on the Room Condition Report. At the end of the session, or upon vacating the room for any other reason, you shall be responsible for restoring the premises and furniture to the same condition and location they were in at the time of occupancy. Reasonable wear and tear is expected.

7. Cal Dining

Meals will be provided as follows:

Session	First Meal and Last Meal
A	Dinner, Sunday, May 25, 2008 Lunch, Thursday, July 3, 2008
A&D	Dinner, Sunday, May 25, 2008 Lunch, Friday, August 15, 2008
B	Lunch, Sunday, June 8, 2008 Lunch, Friday, August 15, 2008
C	Lunch, Saturday, June 21, 2008 Lunch, Friday, August 15, 2008
D	Lunch, Saturday, July 5, 2008 Lunch, Friday, August 15, 2008

A. Crossroads, Five On-Campus Retail Locations and One Residential Retail Location

Summer Sessions residents will eat at the Crossroads dining facility at Channing Way and Bowditch Street near campus. This is the primary dining facility for your meal plan. Our residence hall dining service is buffet style and provides unlimited portions. A maximum of 21 meals per week will be served at Crossroads each week: 3 meals per day, Monday through Sunday except on May 26, 2008 (Memorial Day) and July 4, 2008 when only brunch and dinner will be served. Meals are not available at Clark Kerr, Foothill or Café 3.

Five on-campus retail locations offer a variety of grab-and-go and hot meal options. These locations include Golden Bear, Pat Brown’s Grille, Ramona’s Café, Terrace Café and The Pro Shop.

The Den, our residential retail location featuring Peet’s Coffee & Tea, will be open for Summer Sessions.

The operating hours for Crossroads and the six retail locations will be provided at check-in. In addition, a campus map indicating the location of Crossroads and the retail locations will be provided.

The University may change the hours and/or locations of service within the University’s reasonable discretion. Hours and menus may vary throughout the summer, but will be posted at Crossroads and the retail locations.

B. The Meal Plan

The Summer Sessions Residence Halls contract includes room and board. The contract may not be purchased without the meal plan. Meal plan “points” are the currency with which residents use their meal plan. Unused points cannot be refunded, cancelled or transferred to another session/semester.

Students will receive the following points:

Session	Points
A (1st 6 Week)	528
A&D (12 Week)	1,056
B (10 Week)	880
C (8 Week)	704
D (2nd 6 Week)	528

Meals at Crossroads are debited as follows:

Meal	Cost
Breakfast	5.50 Points
Lunch/Brunch	6.50 Points
Dinner	7.50 Points

Retail points have a purchasing power of $1.00 each (calculated to the 1/100th). For example, a purchase of $2.01 would cost 2.01 points.

There are no daily minimums or maximums. You can buy when you want. You may also use your points for as many guests as you want.

Additional points can be added up to one week prior to the end of the session to which you are enrolled. Points can be added in $50.00 increments. $50.00 would purchase 55 additional points. Unused additional points cannot be refunded, cancelled or transferred to another session/semester.

C. Cal 1 Card

The Cal 1 Card is the campus identification card and will be magnetically encoded to allow access to the residence halls and your summer meal plan. There is also a debit account available on your Cal 1 Card that will allow you to add funds on-line and use those funds at various campus and off-campus locations, including all Cal Dining locations, Free Speech Movement Café, the campus bookstore, residence hall laundry facilities and various vending machines. For additional vendor locations visit: http://cal1card.berkeley.edu. NO MEAL SHALL BE PROVIDED WITHOUT PRESENTATION OF A VALID CAL 1 CARD OR CASH. THE CAL 1 CARDS ARE NONTRANSFERABLE.

If your card is damaged or demagnetized you should replace or have your card re-magnetized before entering the dining areas. You can obtain or replace your Cal 1 Card at the Cal 1 Card Office located at 180 Cesar Chavez Center, Lower Sproul Hall, Berkeley CA. The Cal 1 Card Office is open Monday through Friday 9:00 am to 5:00 pm. There is a $25.00 non-refundable replacement fee for lost cards. There is no replacement fee for damaged cards. In order to avoid paying the replacement fee you must present and exchange the damaged card at the time of service.

Please note: To obtain your Cal 1 Card you will need to know or have your CalNet ID (student ID) number and an alternate form of identification (a current state ID, Driver’s License or passport).

D. Special Diets

The residence hall dining facilities provide a variety of meal options, including vegetarian and vegan selections. Although not guaranteed, special diets may be accommodated within our regular offerings. Residents can arrange a meeting with our chef and dietitian to discuss any special dietary concerns or food allergies by e-mailing dining@berkeley.edu.

8. Smoking

Smoking is not allowed in any interior area of the residence halls, the floor balconies, dining facility or within 20 feet of the buildings. Please note designated smoking benches may be available around the residence halls.

9. Parking

Limited parking is available during the summer. Permit applications are available at the Parking & Transportation Office, 2150 Kittredge Street, Berkeley, CA or call (510) 642-4283.

10. Residential Conduct Policies

All residents of the residence halls must be Berkeley Summer Sessions students, as defined by the Office of the Registrar at the University of California, Berkeley.
In addition to the University Policies and Regulations, residential community members are also responsible for adhering to Residential Conduct Policies. The Department of Residential and Student Service Programs has been granted authority by the Office of Student Life to adjudicate violations of the Residential Conduct Policies as stated in the "Bear Necessities, Guide to Living on Campus" incorporated herein by reference. The Guide is distributed at move-in and is available on-line at http://housing.berkeley.edu/student/06_Bear_Necessities_Guide.pdf, or in advance upon request by calling the University Residence Halls Summer Housing Office at (510) 642-5796.
Residents are accountable for adhering to residential conduct policies within all of the property of the University of California deemed as residential living facilities, including residence halls, dining commons, unit administrative buildings, and contiguous areas, unless otherwise noted in a specific policy. See the Residential Conduct Code section (pages 21-35) of "Bear Necessities, Guide to Living On-Campus", which outlines actions that are prohibited. Some regulations listed include clarifying information or examples of prohibited acts. This information is marked with an asterisk. This additional information is not meant to be an exhaustive list of examples or an all-inclusive explanation. This information is provided for clarification purposes only.

11. Miscellaneous

The University shall provide all utilities: i.e., gas, electricity, water, refuse disposal and elevator service, but cannot assume responsibility or liability for disruption of these services. Pursuant to Civil Code section 1941.1, the University is responsible for installing one usable telephone jack and for placing and maintaining the inside telephone wiring in good working order in residential dwellings. If there is a problem with the telephone service, the resident is required to notify the University's Residence Telephone Services Office at 642-9053 (including business days, evenings and weekends) to arrange for any necessary repair between the telephone and the jack or wiring. If the resident does not report such problems to the University and incurs a cost arranging a repair, the University shall not be liable for reimbursement to the resident.
Residence hall personnel may enter your room for any reason set forth in the "Bear Necessities: Guide to Living on Campus", for any reason allowed by law, and for the following reasons: cleaning, maintenance, and repairs; ensuing compliance with health and safety regulations; and in the event of an emergency, building evacuation, or abandonment of the room by either you or your roommate(s).
The University does not provide insurance or financial protection, assume any responsibility or liability for any loss or damage or destruction to the resident's private property nor for articles left after vacating the premises. The resident shall utilize all security measures provided by the University.
The University shall not be held responsible or liable for your possessions or accommodations if an assigned space is rendered uninhabitable due to circumstances beyond the reasonable control of the University, including acts of nature, e.g. flood, earthquake, and unusual weather conditions. The University also reserves the right to make special room assignments to accommodate those conditions.
The University, in its sole discretion, reserves the right to reserve and utilize study rooms, lounges, recreation rooms and libraries for summer conferences.
Any waiver or non-enforcement by the University of any term or condition of this agreement shall not constitute a waiver of any subsequent breach of the same or any other term or condition of this agreement. Acceptance by the University of any rental payment after your breach of any provision of this rental agreement shall not be deemed a waiver of such provision or any prior or subsequent breach of any provision, other than your failure to make timely payment of the rental installment so accepted, whether or not the University knew of the prior breach at the time such rent was accepted.
The Residence Halls Contract is not transferable, nor can it be assigned to another student. You may not lease or sublease any space assigned to you under the Residence Halls Contract.
If you should contract a communicable disease, you may be required to leave the residence hall until you are no longer contagious. This is due to the hazard of infecting others in the residence hall environment.
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Questions?

If you have questions, please contact the University Residence Halls Summer Housing Office at (510) 642-5796, fax (510) 642-4847 or e-mail summerhousing@berkeley.edu.

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